Job costing on the cheapest plan
Our pick
Housecall Pro$59–329/mo
The only platform of the ten whose published plans put job costing on the entry tier. Commissions, the cost input its feature page advertises, are listed on Essentials, not Basic.
HVAC Job Costing Software
Say a $9,000 change-out ran two hours long and used a second line set. It's still a "$9,000 job" on the invoice, and job costing is what tells you it made $1,200 instead of $2,000. Ten field platforms compared on what their own pages say about counting labor, parts and commissions against each job, and which plan actually includes it. Claims as their pages stated them on September 17, 2026; Housecall Pro's plan cards re-read September 19.
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Which HVAC job costing software fits your shop
A running margin while the install is still open
QuoteIQ takes tech hours off their time clocks at each tech's own rate and logs parts as they're used, from its Pro plan up. FieldPulse estimates the margin before the truck rolls, then confirms it after.
Commercial work with purchase orders and payroll in the cost
ServiceTitan pulls sold estimates, purchase orders, vendor invoices and payroll into one per-job picture. ServiceBox costs the job off the same labor record the office uses for timesheets, and compares it with the estimate.
Profit per job worked out for you, no spreadsheet
Our pick
Jobber$29–499/mo
Jobber calculates profitability for each job automatically once costs are logged in one place, and ties time tracking to both payroll and job costing.
HVAC job costing software or the accounting package: where the margin gets counted
Job costing lives in two places, and a shop can end up paying for it twice. On the books side, QuickBooks Online tracks project profitability from its Plus tier up, Xero gates it to Established, FreshBooks lists it on Premium, and Wave's pricing page doesn't offer it; the HVAC accounting guide has those prices. Shops that log hours and parts in the field platform get finer numbers there than the ledger can hold, because that is where the costs land first. The practical read: if per-job margins matter, cost the job in the field platform and let the ledger receive the totals. Every platform below syncs with QuickBooks Online; the QuickBooks guide covers which ones also reach Desktop.
What ten field platforms claim about HVAC job costing
What each platform's own pages say. "Not claimed" means the vendor's pages don't state it, "Not published" means the vendor doesn't say which plan includes it.
| Platform | Job costing | What it counts | Plan that includes it |
|---|---|---|---|
| Housecall Pro | Yes | Labor, commissions, materials | Basic; commissions from Essentials |
| QuoteIQ | Yes | Tech hours at their own rates, parts as used | Pro and up |
| Service Fusion | Yes | Not detailed | Plus and Pro; add-on on Starter |
| Jobber | Yes | All tracked costs, time | Not published |
| ServiceBox | Yes | Labor against estimate, purchases | Not published |
| FieldPulse | Yes | Margin before and after the job | Not published |
| ServiceTitan | Yes | Materials, equipment, purchase orders, commissions, labor burden | Not published |
| FieldEdge | As "job profitability" | Ticket value, profit at job level | Not published |
| Workiz | Not claimed | Not claimed | Not published |
| Kickserv | Not claimed | Not claimed | Not published |
Which plan includes HVAC job costing: only three vendors say
Seven of the ten platforms use the phrase on their sites, and an eighth, FieldEdge, sells the same report as job profitability. Only three say which plan you have to buy to get it, and the three answers could not be more different. Housecall Pro lists it in its Basic plan, the cheapest of its three, with each higher plan built on the one below.Service Fusion includes it on Plus and Pro but lists it as a paid add-on for Starter customers, at a price the page doesn't print.QuoteIQ withholds it until Pro at $149.99 a month; the two plans below it, Essentials at $29.99 and Beginner at $74.99, don't have it.
Everyone else leaves the plan question for the sales call. FieldPulse and ServiceBox each have a page for the feature and a pricing page that doesn't put it in any plan; Jobber has the feature page and, on the pages we read, no plan gate. ServiceTitan and FieldEdge publish no prices at all. If job costing is the reason you're buying, ask for the answer in writing before the demo ends.
What counts as a cost in HVAC job costing software
The phrase covers five different products. At the simple end, a job's revenue minus whatever costs someone remembers to type in. At the other end, ServiceTitan feeds the job from sold estimates, purchase orders, vendor invoices, payroll and billing, and breaks each job down by materials, equipment, purchase orders, commissions and labor burden. QuoteIQ pulls labor straight from each tech's time clock at that tech's own rate and logs materials and parts as they're used (unit, refrigerant, line set and electrical, in its own example). Housecall Pro also counts commissions, which on a sold install can be the cost that turns a margin negative, and it is the only one whose plan cards say which tier unlocks them. ServiceBox builds the whole thing on labor: the same clock-in record feeds timesheets, payroll and the job cost, and the page compares actual hours with the estimate "before margin problems become repeat patterns."
One vendor sells the same thing under a different name. FieldEdge doesn't use the words "job costing" on its main product page or its HVAC page; it reports "job profitability" and average ticket value in its analytics. If you're searching for the exact phrase, FieldEdge won't show up, and that says nothing about whether it does the work. Two vendors, Workiz and Kickserv, don't claim it on any page we could read.
For a sense of the arithmetic, QuoteIQ's own HVAC page walks through an AC system replacement: a $5,200 invoice, $840 of labor for two techs over ten hours, $2,800 of unit, refrigerant, line set and electrical, leaving $1,560 and a margin around 30%. It's the vendor's illustration, not a customer's numbers, but it shows what the software is for: the $2,800 line is where a second trip to the supply house disappears if nobody logs it.
HVAC job costing software questions
What is the best job costing software for HVAC contractors?
Housecall Pro if you want job costing on the cheapest plan: it lists the feature on its Basic tier, and lists commissions, the cost input its feature page advertises, on Essentials. QuoteIQ or FieldPulse if you want a running margin while the install is still open. ServiceTitan or ServiceBox for commercial work where purchase orders and payroll have to land in the cost.
Which HVAC software includes job costing in its base plan?
Of the ten platforms we track, only Housecall Pro publishes job costing on its entry plan. Service Fusion includes it from Plus and sells it as an add-on on Starter. QuoteIQ starts it at Pro, $149.99 a month. Jobber, FieldPulse, ServiceBox, ServiceTitan and FieldEdge do not say which plan includes it on the pages we read.
Does QuickBooks do job costing for HVAC?
QuickBooks Online tracks project profitability on the Plus tier and above, and QuickBooks Desktop Enterprise has job costing built in. Shops that log hours and parts in their field software get finer per-job numbers there than the ledger holds, and let QuickBooks receive the totals.
Which HVAC job costing software tracks commissions as a cost?
Two of the ten name commissions on their job costing pages. Housecall Pro counts commissions alongside labor and materials, with the margin updating as each is added, and lists commission tracking on its Essentials plan rather than Basic. ServiceTitan breaks job costs down by materials, equipment, purchase orders, commissions and labor burden. No other platform in the set names commissions on its job costing page.
The verdict on HVAC job costing software
The feature is nearly universal on paper and nearly unpriced in practice. Three vendors tell you which plan buys it, and the cheapest answer, Housecall Pro's Basic tier, is not where most buyers would expect to find it. If you're paying for QuickBooks Plus to get per-job numbers, check first whether your field platform already counts them from the tech's time clock. And if a vendor's pricing page is silent on job costing, treat that as the first question of the demo, not the last.
The Stack Builder scores all ten platforms on your answers, and the estimating and invoicing guides cover the two ends of the job that the costing sits between.